International Travel Registration

Georgetown maintains a membership with International SOS (ISOS), an international emergency medical assistance and security services provider, to manage the health and security risks facing our international travelers and expatriates. Through this membership, the university has access to ISOS’s worldwide network of logistics coordinators, physicians, security professionals, hospitals, ambulances and aviation services, as well as online country guides and travel security resources.

Georgetown students, faculty and staff are required to register their university-related international travel with ISOS MyTrips prior to departure. MyTrips is a secure online travel registration system that enables Georgetown administrators to contact travelers proactively and provide support in the event of an emergency. Registration of international travel contributes to the university’s requirement to maintain an organizational record of all international travel by federally sponsored PIs, co-investigators and key personnel traveling abroad for business, teaching, conference attendance or research purposes.

You can register your upcoming international travel utilizing the following methods:

1. Book your travel via Georgetown Travel Services (trips booked through GTS are automatically registered in ISOS).
2. Register manually in the ISOS Portal using the “My Trips” option in the “My Travel Tools” menu. You will be able to log in with your Georgetown NetID and password. On your first login, you’ll be prompted to complete your ISOS profile.
3. Complete the international travel authorization process (required for all students and faculty/staff traveling with students).

International Travel Checklist

Pre-Travel

• Obtain pre-travel approval from the designated university office.
• Submit an International Travel Request Form at least 30 days before departure.
• Complete an export control review for compliance with EAR and ITAR regulations.
• Disclose all foreign collaborations, funding sources and affiliations with JORA.
• Complete required security and cybersecurity training.
• Register travel with the university’s international travel registry.
• Review and adhere to U.S. Department of State travel advisories.
• Obtain university-approved encrypted devices (loaner device – if applicable) for travel.
• Arrange for travel insurance covering medical and emergency evacuation with Risk Management.

During Travel

• Use university-approved VPN and secure communication methods.
• Avoid accessing or discussing sensitive research in unsecured locations.
• Maintain records of all expenses and funding sources.
• Report any suspicious activities or foreign contacts to university security.
• Adhere to international research collaboration restrictions.

Post-Travel

• Submit a post-travel report within 15 days of return to report any travel-related concerns.
• Disclose any new international partnerships or research agreements.
• Participate in a security debriefing session with university compliance officials.
• Report any cybersecurity concerns or unusual incidents.
• Ensure compliance with all reporting obligations for foreign funding and gifts.